Silver Presentation Rental Package

What the host needs to provide

Contracted services Includes all services described in selected package details reviewed and distributed to clients. Any additional services/products requested by the client incurred by vendor will be billed directly to client at cost. All services contracted cannot be deducted, but additional services can be added. Expiration Current event date is valid 1-week post origination date to secure services. Provided Documentation All documentation created and provided to client is owned and copy written by Vendor and cannot be used or given to any other 3rd party. Destination For all weddings deemed as destination (taking place beyond 125 miles from studio), additional fees are applicable, such as round trip airfare, hotel stay for 4-5 days & 3-4 nights pending complexity, and car rentals from airport and back during the stay. All travel can be arranged by clients per specifications of Vendor or arranged by Vendor with agreement of payment invoiced. Day of Management/Vendor – Will be a Lead Associate and team member of Vendor who will be present and manage day of activities. Liability It is understood that Vendor is only liable for services completed and provided by Vendor and cannot be held liable for the services of other contracted vendors. It is understood that in no event shall Vendor be liable for consequential damages of any kind. Cancellation Policy If event is cancelled, no portion of the fees paid to Vendor will be returned. If event is cancelled less than 6 months before date, 2nd payment will be required to compensate for hours of service already rendered and loss of event date. If the event is postponed, services contracted can be applied to a new date if available (refer to Postponement Policy). Postponement Policy If event is postponed, all services will cease at the time of notification of postponement if no determined new date is provided. Payment schedule will be determined and readjusted post new event date notification. If client requires services to resume, post new event date being established, second payment will be required at time of service re-start. Responsibility Vendor is not responsible for Acts Of God, Natural Disasters, an Act Of Government such as A Declaration of National or Local Emergency, or Other Incidents Not within the control of the Vendor, i.e. accident, death in the family, illness, pregnancy, or sudden tragic circumstance. In such a situation, the Vendor will obtain, upon approval of the client, a qualified professional replacement to fulfill the Vendor’s obligations under the contract, at no additional charge to the client. Overtime Additional unplanned and/or un-contracted services (such as, but not limited to, full redo of design, day of event extension of time, services outside of scope of agreement, management of non wedding day activities, etc) are considered overtime and will be billed with prior notification and consent at the rate of $130 per hour. Pricing Pricing, materials, and services rendered are in good faith based on right of first refusal for services in 2024. Contracted Vendor and Payments Any rentals and/or subcontracted vendors contracted on behalf of client will be paid in full to Vendor directly at requested deadline. Proper notice will be provided per cost. Damage or Loss of Accessories Client agrees to exercise all due care in caring for, and preserving the property of Vendor. Clients shall remain responsible for all loss or damage to rentals, up to and including actual replacement value for each missing or damaged item per cost. Payment Schedule and Method For your convenience, payments can be made online via HoneyBook.com using a valid credit card. Otherwise, payment is to be made by cash or check. 50% initial retainer due upon completion of the signed agreement for services. Remaining balance is due one weeks before event date. Attorney If legal action is necessary to enforce the terms of this contract the prevailing party shall be entitled to reasonable attorney fees in additional to any other remedies to which that party might be legally entitled. Appropriate Conduct/ Safe Working Environment: The Client(s) expressly agree(s) to take best efforts to provide Vendor and Vendor’s staff with safe and appropriate working conditions. In the event of circumstances deemed by either Vendor or a bystander to present a threat or implied threat of injury or harm to Vendor staff or equipment, the Vendor reserves the right to cancel all services remaining under this Agreement and leave the event. At the Vendor’s discretion, the Vendor may enact a three-strike policy. After the first offense, the Vendor will make reasonable efforts to notify the Client(s) or a responsible party. If the Client(s) is/are able to respond to the threatening situation in a reasonable amount of time (maximum of 15 minutes).